(Engagement Goal) Open-source procurement policy
Please provide a description of the activity.
Implementing ways to acquire open source software and services. Such policy may require that both open source and proprietary solutions are considered symmetrically.
IT Procurement department should actively and fairly consider open source options while at the same time ensuring proprietary solutions are considered equally on an equal footing in purchasing decisions.
Open source preference to be explicit based on intrinsic flexibility of open source option when there is no significant overall cost difference between proprietary and open source solutions.
Procurement department must understand that companies offering support for OSS typically lack the commercial resources to participate in procurement competitions.
Why it is relevant to undertake this activity, What needs it addresses. What are the efforts expected. How much will it cost? What resources do we need? What RoI can be gained?
- Total Cost of Ownership (TCO) is often (although not necessarily) lower for FOSS solutions: No license fees to pay when purchasing/upgrading, Open market for service providers, Option to provision some or all of the solution yourself.
- Transparency of open development makes judging "health" of a project easier
- Usage flexibility: No restrictions on your use of the software, Design your own trials and pilots, Make changes (or have them made)
Question: How can I assess if the activity is acquired? How will progress be measured. What are the objectives? What are the KPIs? Suggest verification point.
The following verification points demonstrate progress in this Activity:
- New procurement proactively request open source submissions
- Procurement department has a way to evaluate open source vs proprietary solutions.
Technologies, tools and products concerned by this activity.
- Wonderful Tool: a wonderful tool to do wonderful things.
Hints and best practices. Collected from GGI participants.
- Competition law may require that "open source" not be specifically mentioned.
- Select technology upfront then go to RFP for customisation and support services.
- Decision factors for open source software procurement: not new but still a great read by our colleagues at OSS-watch in the UK. Check out the slides